Friday, January 24, 2014

VENUE # 1: Calamigos at the Los Angeles Equestrian Center (Burbank)

Karen says YAY about:
  • Garden, mountain views!
  • Horses! Horse drawn carriages!
  • Chairs, dance floor, and clean up provided!
  • Huge capacity for my readers with BIG weddings.
  • Rating is 4.8 out of 5 from brides!

Karen says MEH about:
  • 12,000 is a high "minimum cost."
  • Can’t bring your own caterer or bartender to save money.

Get everything you need on this venue after the cut!

Address: 480 Riverside Drive, Burbank, CA 91506
Contact: Call 818-972-5940. Ask for Special Events.
Seating Capacity (Indoor/Outdoor): 350/1000, 550/5000
Lowest Priced Wedding: $12,000.
Wedding Package PDF can be downloaded HERE

Room Minimums & Guarantees
A Saturday night spending minimum of $18,000.00 is required for our Equestrian Ballroom.
A Saturday night spending minimum of $15,000.00 is required for our Polo Room & our Grand Prix Room.

All other events must meet a $12,000.00 spending minimum.
All minimums exclude additional rentals, ceremony site fee & current sales tax. Service Charge on Food & Beverages is applied toward the spending minimum.
A Saturday night spending minimum of $40,000.00 is required to reserve the Little White House & Equestrian Ballroom on the same date
Any other day or night spending minimum of $30,000.00 is required to reserve the Little White House & Equestrian Ballroom on the same date.

Payment Schedule
An initial deposit of $1,500.00 is due upon date of booking (along with a signed & dated contract) to secure the date.
An additional $2,000.00 is due one (1) month from initial deposit.
Fifty percent (50%) of the estimated event total is due six (6) months prior to event.
Final payment must be given ten (10) days prior to event, & is required in the form of a cashier’s check. Credit Card Authorization must be submitted with final payment to cover any additions and/or incidentals.

Final Guarantee & Final Payment
Fourteen (14) days prior to the event, a final count of attendance is due. Calamigos will charge for the final guaranteed number of guests or the actual number of guests in attendance, whichever is greater. If guest count increases within five (5) days prior to the event, Calamigos may impose an extra charge for each additional person. Calamigos shall not be required to prepare food for any more than the number of persons confirmed. No menu or linen changes will be accepted less than fourteen (14) days prior to the event. Once final guarantee is submitted, neither counts nor food & beverage orders can be reduced. Additions, however, can be made & are subject to availability. Prices subject to twenty percent (20%) service charge & current sales tax. Holiday rates may apply. All deposits are non-refundable & nontransferable.

Event Hours & Set-up Time
Afternoon events are scheduled from 10:00 A.M.-4:00 P.M. Evening events are scheduled from 6:00 PM. During the winter season, times may vary. Evening events may extend reservation but must conclude at 2:00 A.M. with an additional charge of $600.00 per hour, subject to service charge & current California sales tax. Set-up time is two (2) hours prior to standard function start time. There is a ó hour grace period after the event ends provided for tear-down. Additional fees will apply for any additional hours requested for set-up (based on hours needed). Tear-down must occur the evening of event. Any rentals or items brought in must leave at the end of the event. Calamigos is not responsible for any items left in event spaces after reservation ends.

Ballroom Rental
Rental charges are contingent upon food & beverage minimums. The client will be charged for the minimum of the room assigned, or the final guest count, whichever is greater. All guests in attendance must have a meal. No one is allowed in for the entertainment portion only.

Food & Beverage
All the food catered for each event is prepared by Calamigos. No food or beverage may be brought onto or taken off of the premises except for the wedding cake. Wedding cake must be provided by a licensed & insured establishment.

Alcoholic Beverages
Alcoholic beverages must be dispensed by Calamigos Staff only. The Client agrees to abide by all existing Federal, State & Local statutes regarding alcohol consumption. Absolutely no outside liquor or spirits are permitted on the property.
Additional Bars
Additional Outdoor Bar for the duration of the Client’s Cocktail Hour is $250.00.
Service Charge & Sales Tax
A twenty percent (20%) service charge & current sales tax will be added to the cost of all food & beverage, as well as rental & labor fees.
The twenty percent (20%) service charge is subject to sales tax in accordance with California State Board of Equalization, regulation #1603. 

Calamigos reserves the right to require security for events where size, program or nature indicates such a need. Security officers will be obtained by Calamigos at the expense of the Client. A security deposit may apply.

Sound & Vendor Requirements
A DJ or Band is permitted for indoor receptions. A sound agreement provided by facility must be signed by the vendor prior to the event.
Live bands are not permitted for outdoor events. All vendors must sign & return our vendor & client policy form prior to the event. All vendors must be licensed & provide a certificate of insurance endorsing Events, 2001, Inc. as additionally insured.

Gazebo decorations, aisle decorations & centerpieces, etc. are the responsibility of the client. Nothing may be nailed, taped or stapled to the walls, ceilings, gazebos or windows. A fire permit must be presented for candles brought into this facility. Calamigos does not assume any responsibility for items left on the premises prior to or following the event. No smoke machines, fireworks (including sparklers), confetti or rice are permitted. All décor needs to be picked up the evening of the event. Rental items brought into the facility must be approved by facility (drop-off & tear-down must be pre-arranged with the facility). Any damage to facility due to negligence on part of Client or Client’s vendors is the responsibility of the Client.  All terms & pricing are subject to change.

Have you been to this venue? Have changes to prices, feedback, or further questions? Tell me in 
the comments!

Prepared with love by Karen. <3          Last Updated: 1/24/14.


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